Collaboration must not scatter
When several people work on the same study, decisions, data and versions must stay in one place.
MMT ORBIT ACADEMIA · INSTITUTIONAL USE
Your researchers run their own research; your institution organises members, units and access in one place.
Controlled accessInside an institution the real work is still the research: the question is sharpened, the data and method decisions are made, and results and sources are recorded. Membership, units, roles and access rules are added on top so that work does not scatter. Work begun in a personal account can continue in the organization space once access is granted.
Research offices, institute and faculty management, laboratories and research groups, graduate programmes.
What the institution actually needs
Access must match responsibility
Unit and role decide who can see what. Being an administrator does not mean reading every private study.
Usage must be visible
The institution sees usage and membership state; private research content is not part of that view.
Work must survive a departure
Ownership and handover run on the record; when access is removed, prepared outputs and work still waiting to run are preserved.
Programmes and laboratories together
Graduate programmes and laboratories are defined as units in the same structure.
What the institution space organises for you
The organization space does not change the research itself; it adds membership, units, roles and access rules on top. A researcher moves between their personal space and the organization space within their authority.
Membership and unit management
Members are invited and bound to units and roles; changes are written to the audit trail.
Work and source access
Visibility for each study and connected source is set at participant, unit or organization level.
Administrator view
Usage and membership state are visible; private research content never opens to an administrator by itself.
Sharing and handover
Personal work can be explicitly shared with or transferred to the institution; nothing moves silently.
Scoped export
An export covers only what the requesting person can see at that moment; if their access changes, a package prepared earlier no longer counts and has to be prepared again.
An example institutional sequence
Illustrative example; not a real institutional project.
- The research office opens the organization space and defines units and roles.
- A researcher is invited and accepts from their own account.
- The researcher starts a study in the organization space; visibility is limited to their unit.
- A lab head sees their own unit's work; another unit's private study stays invisible.
- The administrator sees usage and membership state, not research content.
- When membership ends, prepared output and records are preserved while access closes.
The concrete records the institution keeps
Illustrative example; not a real institutional record.
membership_and_units
Members, units, roles and change dates.
access_policy
Visibility for each study and source: participant, unit or organization.
audit_trail.csv
Who changed what and when; the action, never the content.
scoped_export.zip
An export bounded by what the requester may see at that moment.
What you actually read on screen
In an institutional space the research itself comes first; membership and access sit around it. These are shortened examples and belong to no real institution.
Study: wear resistance of a thin-film coating · stage: waiting for a method decision Owner: the researcher · unit: Materials Science Laboratory · visibility: unit Open decision: accelerated wear testing or field sampling? The data each one needs is listed. An institution administrator sees the status of this study, not its content.
Who transferred, who received, the date and the transferred scope are written in one record. The person transferring chooses what goes over: files one by one; a summary of outputs and decisions as an optional handover file. The records themselves stay in the source; nothing moves silently.
date,who,action,target 2026-03-04,research_office,unit_added,Materials Science Laboratory 2026-03-06,research_office,member_invited,researcher@example.edu 2026-03-11,unit_manager,visibility_changed,study:unit
When versions and access change over time
A change on the institution side never deletes the research history.
When a researcher leaves
Ownership and transfer run on the record; prepared outputs and work still waiting to run are kept and access is removed.
When visibility is narrowed
The new scope applies from that moment on; an export prepared earlier counts as stale and is requested again.
When membership ends
Records and versions stay readable; only new cost-bearing work stops.
Where the decision stays with the institution
Who becomes a member, in which unit they work, which study is shared with the institution and when access is removed are decisions for the authorized person. The scientific decision still belongs to the researcher.
What the institution keeps
- Membership, unit and role records
- Work and source access policies
- Audit trail: who changed what and when
- Usage and membership view
- Records of shared or transferred studies
Scope for controlled evaluationFeatures assessed for the account and work scope: organization space, membership and invitations, units and roles, work/source access policy, sharing and handover, scoped export, audit trail, administrator usage view. The right to run paid model work for organization-space studies is a separate decision and is not granted automatically in this release. Access depends on account permissions. Public sales are not open.
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